Data is an inescapable part of our lives. Nowadays, virtually anything can be analyzed as data, from the emails you send, to the places you travel to. Businesses deal with data every day, even small enterprises. When utilized properly, this data can provide valuable insights that can then boost operations and lead to a competitive edge.
Data management even on Linux systems should thus be at the forefront of every manager’s mind. Small businesses are often mired with day-to-day tasks that can mean data management falls by the wayside. Here’s how to set up a proper management system on your Linux(or whatever other system you choose to use) in place to make management an easy task:
1. Use a secure operating system
Your operating system forms the foundation of your business, so it’s in your best interest to choose a secure one. Our previous post on Ubuntu security lists strict program permissions and user privileges as some features that make Linux incredibly secure, even more so than Windows or Mac OS. Investing in Ubuntu can give you the necessary peace of mind when it comes to organizing your daily operations.
2. Consider cloud storage
Cloud storage has become the default option for many, especially as providers continue to offer accessible storage packages. Unlike traditional hard drives and servers, PC Mag underscores the security of having data stored off-site. This prevents against loss of data due to physical damage or theft; many cloud services also have encryption built-in to ensure that their platforms are secure.
3. Back up constantly
On the subject of cloud storage, you should also make sure to back up your files as often as possible. Backing up at the end of every week is a good rule of thumb to follow, not to mention one that can be easily incorporated into your daily operations. Loss of data can result in huge delays for your organization, wasting profits and valuable time. Frequent back ups can lessen the blow, should such an event occur.
4. Bolster your eDiscovery protocol
eDiscovery is a growing industry of professionals who are trained to collect and manage company electronic data. These professionals manage everything from computer images to paper documents. If your business deals with particularly sensitive information, Special Counsel suggests hiring an eDiscovery professional to ensure that your data is stored appropriately. The prevalence of cybersecurity attacks and data breaches goes to show just how important stringent protections are. Mismanaging client data could lead to serious legal repercussions.
5. Limit how much software your company uses
When it comes to software, TechRadar’s guide to business software proves that businesses are spoiled for choice right now. The amount of productivity-boosting software makes it seem like businesses can only be successful when using at least 20 different applications. This couldn’t be further from the truth – each software saves data differently, which means a whole host of apps can lead to an unwieldy management system. As such, try to limit which ones you actually need. That way, you are also able to maximize your resources and aren’t wasting money on apps and software that won’t really be used.
These foundational rules to data management are worth keeping in mind in order to secure your operations. The good news is that it’s not too late to incorporate these solutions into your current business. Not only will it boost productivity, but the security can also improve your relationship with your clients too.
